Skip to content

Save Time On Data Entry with Posting Preview and Document Totals in NAV 2016

The latest release of NAV has a lot of finance enhancements designed to help you be more efficient and gain better control of your company’s financial processes.

In this blog, I’ll outline the big features that I think will really provide the most value to anyone currently using NAV including Deferrals, Posting Preview and Document Totals.

Posting Preview

This is very useful functionality which provides a more effective and efficient journal entry process for end users. With the posting preview feature, users are now able to review the different types of entries that will be created before posting an entry and are able to correct any transaction errors.

For example, the effects of a purchase invoice entry on the related ledgers (General Ledger, Vendor Ledger, Detailed Vendor Ledger, and Item Ledger) can now be reviewed prior to posting.

The posting preview function is available on all journals, sales documents, purchase documents and service documents.

The Benefits

  • Facilitate the accurate recordings of entries
    Reduce transaction reversals for incorrectly posted entries
  • Simplify user experience
    Provides overview of entries on the affected sub-ledgers prior to posting an entry

How Posting Preview Works

To demonstrate this feature, I have created the below Purchase Invoice:

NAV 2016 Posting Preview Purchase Invoice

On the Purchase Invoice page, click Preview Posting button on Actions tab under the Posting group.

On the Posting Review window, you can then select which entries to view by clicking the Show Related Entries action button.

In this example, I chose G/L Entry:

NAV 2016 View Posting Preview

The G/L Entries Preview window will display the G/L entries that will be created when the purchase invoice is posted.  Notice that the document number is set to “***”.  The system has not assigned a document number yet because the invoice is not yet posted.

You can also navigate the entries on the other affected ledgers.

NAV 2016 Posting Preview General Ledger

Document Totals

Document Totals are designed to make the data entry process easier and simpler. With this feature there’s no need to hit F7 (Statistics) or run a test report to validate the total document amount and tax calculation before posting a document (i.e. invoices, orders, credit memos, quotes). The document total is automatically updated when document line is inserted and the quantity and unit amount fields have been entered or changed.

With this enhancement, the following information can now be seen on the lines section of a document page on both unposted and posted purchases and sales documents.

  • Invoice discount amount, discount %
  • Total amount excluding tax
  • Total tax
  • Total amount including tax

The Benefits

  • Facilitates checking of document total and tax amounts
  • Reduce posting errors

Example:  Purchase Invoice

NAV 2016 Document Totals

About this Series

Catapult’s Microsoft Dynamics NAV 2016 blog series is designed to give you a better understanding of the new features in NAV 2016 and what they look like from a user perspective. Our NAV team has combined their expertise and walks you through different scenarios for these new features – so you can decide if an upgrade is a good idea now or later. Here are the features we cover:

Register to receive the latest Dynamics 365 Insights

Our proven Success Framework minimizes risk and promotes alignment to results

Explore how Catapult has helped hundreds of businesses successfully adopt cloud solutions and achieve the result they’re looking for.

  • Icon


  • Icon


  • Icon


  • Icon

    Level Up

Achieve out of this world results

Our easy-to-navigate Success Framework guides our customers through four critical stages that build towards successful adoption of a tailor made Dynamics 365 business solution


Catapult Leadership

Get real with your stakeholders, and engage partners in frank, open conversations about the real priorities and creative strategies for achieving the most valued outcomes.

Elliot Fishman, CEO